Mandatory Employee Handouts are Required At the Federal, State and Local Levels

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(Editor’s Note: Today’s article is brought to you by our friends at Poster Guard® Compliance Protection, a division of ComplyRight and the leading labor law poster service that gets your business up to date with all required federal, state and local labor law postings, and then keeps it that way — for an entire year. Enjoy the article!)

Most, if not all, employers know that they need to have labor law posters. But did you know that in addition to posters, employers are required to provide handouts.

Handouts are similar to labor law postings because they are mandatory legal notices informing employees of their rights. There are two primary events that require handouts:

  1. New Hire handouts are required when someone is hired or rehired. Common examples would be notices regarding wages, harassment, sick leave, and health insurance.
  2. Employee Event handouts are required when an employee has a qualifying event take place. For instance, when an employee requests a leave of absence, if a workplace injury happens, or at the time of termination.

Mandatory employee handouts are required at the federal, state, and local level.

On a federal level, there are up to 15 mandatory handouts. Common examples include Consolidated Omnibus Budget Reconciliation Act (COBRA) general and election notices, premium assistance under Medicaid and the Children’s Health Insurance Program (CHIP), and the tip credit notice for employees in that wage group. There is also a new notice that covered employers must provide to all new hires under the Families First Coronavirus Response Act (FFCRA).

At the state level, there could be up to 23 additional handouts depending on the state. For example, in California, new hires must receive a notice on the rights of victims of domestic violence, sexual assault and stalking, among others.

Local requirements are on the rise. There are dozens of requirements in place today, and new ones being issued regularly. In Florida, there are at least two local handout requirements. In St. Petersburg, employees are required to receive a wage theft notice (as well as in Pinellas County).

What makes compliance with mandatory employee handouts challenging is that distribution options vary by handout because each underlying law is different. Some of them need to be signed or acknowledged by the employee. Here are the five most common ways that handouts may be distributed (depending on the applicable law). Continue reading here…

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Source: hr bartender

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