How to Onboard New Employees Virtually

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With spring in full bloom, recruiters are gearing up for one of their busiest seasons of the year. While career fairs, on-campus events, and in-person interviews are typically common practices, COVID-19 is reshaping how employers go about recruiting.

Instead of in-person events and interviews, more and more companies are taking a new approach to recruiting: They’re going entirely digital. This includes sending messages on recruiting platforms, hosting videoconference interviews, and onboarding new hires remotely. If you’re new to virtual recruiting or just trying to navigate this new landscape, this can be daunting.

However, have no fear! Virtual onboarding can be just as effective when done right. Follow this list of best practices to ensure your virtual onboarding process is engaging, straightforward, and stress-free:

1. Give Recruits What They Need to Be Successful

As with in-person onboarding, your new hires will still need to fill out their paperwork, acquire necessary equipment, and meet the team. To achieve this virtually:

Gather the basics. Remote employees will require equipment such as a laptop, monitor, and headset. You can also send them welcome swag such as a branded mug or tee. To do so, however, you’ll need to get all the new hires’ information, including their e-mail address, phone number, and home address.

Once you have their confirmed start date, make sure to mail everything they’ll need to get started a few days in advance so they can set up their workspace (and so you don’t have to delay their start date).

Complete their documentation. For businesses working with consumers, employees, or organizations outside of their headquarters, virtual document signing is nothing new. These companies have utilized software like DocuSign to send paperwork for years.

You can do the same with your new hires. Upload all your new hire paperwork into a signing software, and use your new hires’ e-mail address to send them everything they need to sign before their start date.

Be sure to check in. Remote work is new to many students and recent grads, so be sure to check in throughout the onboarding process to make sure things run smoothly. A few days before their start date, send an e-mail to new hires’ personal e-mail with instructions on how to log onto their laptop and company e-mail. You can also include instructions on how to log into your secured network or virtual private network (VPN), if needed.

We also suggest scheduling a video check-in or sending a separate e-mail detailing their first day. Who will they meet? What tasks are they expected to complete before day 1? What time are they expected to log on every day? This is a great way to make sure you’re both on the same page and ease their mind about this new way of working.

Make them feel like part of the team, and answer any questions your new hires may have to help reassure them as they get acquainted with their new remote role. Read more here…

Source: HR Daily Advisor