Aside from very informal, quick discussions, taking notes in meetings is essential. It’s important to capture not only the discussion but also the key decisions and action items generated during the meeting.
Unfortunately, it often falls to the person leading the meeting to take notes. Obviously, this can be challenging when considering the need to stay focused and engaged. How can one do both at the same time? Generally speaking, it’s not a viable option.
In this post, we propose three ways to take notes in meetings.
Meeting Leader Takes Notes in Real Time During the Meeting
In this scenario, the meeting leader can display his or her notes on a projector or screen so attendees can see the notes being taken in real time.
Having to type while talking or pause to capture what is said will slow the pace of the meeting, but the benefit is that attendees will be able to object or correct something if they feel it was recorded inaccurately.
Meeting Leader Takes Notes After the Fact
Alternatively, the meeting leader could set aside some time after the meeting to record the discussion, decisions, and action items. This allows for an uninterrupted and smooth-flowing discussion during the meeting itself.
The downside, of course, is that there is a greater chance of forgetting or misremembering the content as time elapses between the meeting and the note taking…
Source: HR Daily Advisor