Every day, we go to work expecting to be able to do our jobs without harassment or unneeded stress. Unfortunately, not everyone is granted that opportunity. In fact, there were over 26,000 reports of workplace harassment in 2018 alone. Obviously, a problem exists.
The only way to put a dent in the issue is to have strict guidelines in place and properly escalate any complaint received by management or HR. Failure to take the right steps could result in many negative consequences, including major lawsuits or reputational damage that could sink even the largest company.
The easiest thing to do is nip it in the bud so you can avoid these dangers and provide a safe workplace. Here are a few tips for doing just that and the potential repercussions if you don’t.
Set Clear Expectations
The first step to avoiding the issues associated with not properly escalating harassment complaints is by having a strict zero-tolerance policy in place that states in clear terms that harassment of any kind will not be allowed in the workplace and failure to comply will result in termination or worse. Signage should be placed around the office, and signed forms should be included in new hire paperwork to emphasize the importance.
It is essential to remember that harassment comes in many forms, and all of it should be reported. Of course, discrimination occurs when a worker who is part of a protected class, including race, religion, sex, and physical disability, is treated differently by management or coworkers. In addition, there is physical harassment, which occurs when physical attacks or threats of harm take place. There is even power harassment, which is when a supervisor puts unneeded pressure on a team member. A workplace must not allow any of this to take place.
There are many reasons an employee might not report harassment, including feeling he or she will not be believed or that the complaint won’t be taken seriously. You do not want complaints to be withheld because employees don’t know how to report misdeeds, which is why you must have clear reporting guidelines in the employee manual and employees should be encouraged to go to HR if a manager is the culprit.
Essentially, if the person in charge of the victim is the harasser, the victim should go to the next person up the chain. Ensure there are always multiple reporting channels.
How to Properly Handle the Complaint
An effective and thorough complaint process needs to be set up for all employees if they feel harassed. That should include having an open-door HR policy. If a manager is informed of the harassment, he or she should know whom to direct the complaint to for a resolution. Keep in mind that employers can still be liable for harassment even if a complaint process exists, especially if HR does not have the training necessary to document and escalate the complaint.
When an employee comes to HR with an issue, make it clear you are there to listen to the person’s story and that there will be no retaliation for telling on a coworker. Have the employee report the issue from start to finish as you take detailed notes, ensuring you document all facts, dates, times, and locations. Once the statement has been recorded, assure the victim there will be a thorough investigation.
Depending on the type of harassment complaint, as well as state and local guidelines, there are specific legal requirements for how you proceed with your investigation into the complaint. Regardless of the procedures, you are required to investigate any harassment complaint, formal or informal. Though each policy differs by state, many businesses are also required to have a written harassment policy, and you will need to stand by it…
Source: HR Daily Advisor